Job title: Office Administrator
Reporting to: Operations Director
Responsible for: Administrative duties in Head office
Work Location: Harlow – CM20 2BD
About Gamma:
Gamma Systems was established in 1999, and we have strived to become market leaders in providing Communal IRS, Security and Fire Protection Solutions in and around London. Our clients range from Principal M&E Contractors, Housing Associations and Local Authorities, Facilities Management and Property Managing Companies. Gamma’s philosophy is to bring our clients the highest level of customer service and innovation in our system designs to ensure customer satisfaction and quality.
Role Summary:
We are currently looking for an experienced Office Administrator to join our ever-expanding team.
This position will task you with overseeing and implementing a wide variety of Administration duties on a
day-to-day basis from our Head Office.
Job Responsibilities:
As an Office Administrator, you will support the business with a variety of general admin duties, including:
- Creating Document Templates
- Tracking Documents to Maintain Compliance
- Organising Meetings, Scheduling Appointments
- Training Other Employees on Document Systems
- Reviewing Documents and Making Revisions for Accuracy
- Scanning, Copying, And Distributing Documents to Project Team
- Numbering And Labelling Documents for Identification and Reference
- Converting Information from Project Teams into User-Friendly Documents
- Liaising With Project Team Members to Ensure Documents Meet Requirements
- Performing Data Entry Roles, Including Updating Records and Databases for Personnel.
- Assisting With Company Correspondence, Including Phone Calls, Emails, Letters, And Packages
- Managing Inventory of Office Supplies, Including Stationery to Ensure Smooth Office Operations
Knowledge/Experience required:
- Organized And Efficient – MUST have excellent Microsoft office skills.
- Strong Diligence and Positive Work Ethic
- Outstanding Verbal and Written Communication Skills
- Excellent Problem-Solving Skills, and an Aptitude for working in a team.
General:
Experience within the construction industry, or/and Fire & Security an advantage.
Possess a clear record with zero criminal convictions of any kind and meet with the requirements to pass a CRB / DBS check and the full screening process required in the security industry.
All Staff are required to:
• Familiarize themselves with the Company Policies and Procedures, held on the HR system, accessible by all staff at any time from the website.
• Uphold the Equal Opportunities and Anti-Harassment and Bullying Policies, ensuring effective implementation in all aspects of their work for the Company.
• Act at all times within the Company Rules, Policies, Procedures, and any other statutory requirements.
• Be proactive, bring ideas, suggestions and contribute to business improvement.
• Undertake training as required.
• Attend staff and team meetings as required.
• Observe health and safety procedures in the workplace to ensure personal safety and to safeguard the interests and safety of colleagues, customers, and visitors.
• Undertake other duties and responsibilities as appropriate since all staff are expected to work flexibly within their skill level to respond to changing priorities and make sure that customer needs and business objectives are met.
Gamma is an equal opportunities employer.
Salary dependent on experience – 22-25kPension scheme
28 days holiday (Including bank holidays)
Extra day holiday added for every year of service.
Birthday given as an extra day off following probation, if on a week/workday.
Excellent opportunities for advancement with a growing and ambitious company.